Authors should familiarise themselves with submission requirements, review process, and publication guidance.
- The submission requirements include guidance on the format of paper, workshop, and poster submissions.
- The review guidance outlines the process, declaring conflicts of interest and information regarding the proxy chair and panel.
If you have any questions do not hesitate to contact the conference programme chairs: rajesh.jaiswal@tudublin.ie
Submitting a paper/short paper or a poster:
Please use the Easychair submission site to submit papers or posters: Submit Here
Submission Format & Guidelines:
Full Paper:
The paper is limited to a maximum of six pages plus one page for references. Note that this is not the same as seven pages: if there is a seventh page, there must be nothing on it but references. If the paper includes figures and tables, the text in them must be readable at 100% magnification and in greyscale. Figures and tables must be readable in the printed version of the paper.
Short Paper
The paper is limited to four pages including the references. If the paper includes figures and tables, the text in them must be readable at 100% magnification and in greyscale. Figures and tables must be readable in the printed version of the paper.
In addition to the formatting outlined, authors will be expected to (in LaTeX) use the \nonacm switch (or the same in Word) for their submission as the short papers will not be published in the ACM Digital Library, but published on this website.
Poster
A poster proposal is a single page, in PDF format, explaining what the poster is about (for format details please see Formatting requirements below). The proposal is used for the review process, and, if the proposal is accepted, for publication in the HCAI-ep proceedings. A poster is a single-page document, typically combining text and images, that embodies a succinct description of work that has been done. Presenting a poster is a good way to discuss and receive feedback on a work in progress that has not been fully developed into a paper. Posters should not re-present previously published work. Poster proposal review is not anonymous.
This proposal is used to review the submission and will be published with the conference proceedings if the submission is accepted. The one-page proposal must adhere to ACM’s publication guidelines.
To facilitate the transition from proposal to camera-ready copy, it is critical that authors adhere closely to the formatting specifications and the page limit.
General submission details
Be sure that your submissions abide by the ACM Conflict of Interest Policy.
Be sure when making a submission that all authors are included. The ACM and HCAI-ep are not generally receptive to changes in the author list once a submission has been accepted. Documents submitted for review should be high-quality, unpublished, original work. The official language of the conference is English, and submissions for review should be written in good academic English. The entire proceedings will be available in the ACM Digital Library. Note that reviewers will assume they are reviewing completed works, as they will eventually appear in the conference proceedings. Do not submit incomplete drafts! Page limits and deadlines for submissions are dependent upon the category of submission. Electronic submission is required. All submissions must be PDF files. Where anonymous submissions are required, please check the settings of your converter so it does not inadvertently include your name and affiliation in the PDF file.
Formatting requirements
All submissions must adhere to the HCAI-ep 2026 formatting instructions. Templates for submissions can be found at the ACM SIG Proceedings website.
The proceedings page incorporates two different approaches: the existing templates and the new workflow model. Please note that the new workflow model applies to HCAI-ep. A LaTeX template can also be found on Overleaf. If you find that the template is producing a single-column format, it is likely that you are not using the sigconf option. A command near the beginning of your file should read \documentclass[sigconf]{acmart}
The Word template is not generally considered easy to use, and it can be difficult to coerce it to produce a paper that conforms to the requirements. Authors who use Microsoft Word should be prepared for a significant challenge in getting an accepted paper to conform with the requirements ready for inclusion in the proceedings. Some authors have decided that it is easier to (re)learn LaTeX and use the LaTeX template on Overleaf than to fight with the Word template.
Anonymous version for review
The paper submitted for review must be a fully anonymous version so as to allow the authors an unbiased review. The anonymous version should have ALL identifying references to the authors removed: this includes authors’ names; authors’ affiliations; any information within the body of the paper that might identify the authors or their institutions, such as websites, related publications, or specific geographic locations; and acknowledgments, which often include material that might identify the authors. Self-citations need not be removed if they are worded so that the reviewer doesn’t know that the authors are citing themselves. For example, instead of “We reported on our first experiment in 2018 [13]”, the paper might say “An early experiment in this area was carried out in 2018 [13]”, or “Katchen and Satie [13] carried out an early experiment in this area in 2018”. If a paper is presenting software that is the work of the authors, the name of the software should be anonymized, so that it will not be found with a web search.
Papers are expected to stand alone, and not to require the reading of supplementary information. For this reason, they should not include links to additional material, such as a demonstration of software being introduced.
If the paper is accepted for the conference and for publication, authors will be asked to complete a camera-ready copy that will include all appropriate author names, affiliations, citations, acknowledgments, and references, and that may, if appropriate, include links to supplementary information.
When writing the review version of the paper, space should be left for the authors’ names, affiliations, and other material that might need to be added, such as the ACM reference format. This can be implemented either by the use of placeholders or simply by ensuring that the paper is sufficiently short of the page limit. Submissions that fully use the page limit, without leaving space for these items, will be rejected on the grounds of exceeding the page limit.
In the past, some authors have published their submissions in places such as arXiv, with full author details. This is a clear breach of anonymity, which can easily be found by a reviewer looking for background on the subject matter. Anonymous submissions that are found to have corresponding non-anonymous versions will be rejected. Once a paper has been accepted, anonymity is no longer required, so such publication is then acceptable.
Ethical status of data collection
Any submission that makes use of data from human participants (including student surveys, class results, educator interviews, published data sets, etc) must clearly indicate whether approval has been granted for the use of that data, by what authority (respecting anonymity in the version submitted for review), and what the approval covers. If the work includes any data from human participants that has not been granted approval, that should be clearly explained.